City of Pullman
Library Administrative Assistant
|Posted On:||Thursday, 29 November 2012|
Full-time with benefits
Duties include performing administrative work in support of Library operations, functions and programs, and serving as confidential assistant for the Library Director and the Library Board of Trustees. The incumbent is required to make discretionary decisions in all assigned areas, often initiating reviews of existing administrative procedures such as fiscal, equipment purchase, and board communication and makes or recommends improvements. The position of this class performs confidential duties in the labor relations process and is, therefore, excluded from the library bargaining unit. Occasional supervision of library support staff in the absence of professional staff may be assigned by the Director. The Library Administrative Assistant reports to the Library Services Director. Once initial orientation is completed, the incumbent is expected to perform independently in all assigned areas. Assignments outside of the normal work routine are usually in the form of an outline of what is required or a statement of the end result expected with the incumbent expected to plan and carry out assignments independently. Duties include reconciling, maintaining, and preparing reports for library budget and payroll, preparing weekly deposits; preparing paperwork for personnel changes and assists in hiring and orientation of new employees; providing information for library activities, policies and procedures; preparing and following up on purchase orders, interlibrary loan requests and fine notices; providing direct public service, and assisting patrons in circulation of library materials.
Minimum qualifications include: three years of executive level administrative and financial management experience or substituting course work or training for up to six months of the experience. Use of personal computer with Microsoft Office software experience preferred; experience in public service and/or with library practices and procedures a plus.